All purchases are initiated using a Purchase Requisition form (see forms). The form must be completed in full (including the account number), approved and signed by the Principal or Department Head & forwarded to the Business Office. The Director of Administrative Services must approve the purchase. The Business Office prepares and mails the Purchase Order. The North Kingstown School Department is not responsible for purchases made without a purchase order.
When are quotes or competitive bids required on purchases?
Per RI General Law (Title 45-55):
Purchases between $2,500-$4,999 require 3 quotes.
Purchases $5,000 and over require competitive bidding.
Purchases can not be artificially divided to meet the requirement.
Exceptions will be considered if the vendor is a sole source. The Sole Source Justification Form must be completed in full and approved (see forms). Consortia or multi-school district purchases are also excluded as well as emergency purchases (refer to RI General Laws, Section 45-55-8)